Privacy Policy

1. Introduction

Filteringenergyi ("we", "us", or "our") is committed to protecting your privacy and personal data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and Finnish data protection legislation. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website or use our services.

1.1. Data Controller

The data controller responsible for processing your personal data is:

Filteringenergyi
Finnoonlaaksontie 7
02270 Espoo, Finland
Email: orion@filteringenergyi.world
Phone: +358 50 597 0031

2. Information We Collect

We may collect the following types of personal data:

Identity Data: Name, email address, phone number (when provided voluntarily)
Contact Data: Information provided through our contact forms, including name, email, and message content
Technical Data: IP address, browser type and version, device information, operating system, time zone settings
Usage Data: Pages visited, time spent on pages, click patterns, navigation paths, date and time of visits
Cookie Data: Information collected through cookies and similar tracking technologies (see our Cookies Policy for details)

3. Legal Basis and Purpose of Processing

We process your personal data based on the following legal bases under GDPR:

Consent (Article 6(1)(a) GDPR): When you provide explicit consent, for example, when subscribing to newsletters or accepting cookies
Contract Performance (Article 6(1)(b) GDPR): To respond to your inquiries, process orders, and provide customer support
Legitimate Interests (Article 6(1)(f) GDPR): To improve our website, analyze usage patterns, ensure security, and prevent fraud
Legal Obligation (Article 6(1)(c) GDPR): To comply with applicable laws and regulations, including tax and accounting requirements

We use your personal data for the following purposes:

To respond to your inquiries and provide customer support
To process and manage your orders and requests
To improve our website functionality and user experience
To send you marketing communications (only with your explicit consent)
To ensure website security and prevent fraud
To comply with legal obligations under Finnish and EU law

4. Data Security and Protection

We implement appropriate technical and organizational measures in accordance with Article 32 of GDPR to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit using SSL/TLS protocols
Regular security assessments and updates
Access controls and authentication procedures
Regular backups and disaster recovery procedures
Staff training on data protection and privacy

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your personal data, we cannot guarantee absolute security.

4.1. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. Specifically:

Contact Form Data: Retained for 2 years from the date of last contact, unless you request earlier deletion
Order Data: Retained for 7 years in accordance with Finnish accounting and tax legislation
Marketing Consent Data: Retained until you withdraw consent or for 3 years from last interaction
Technical/Usage Data: Retained for 26 months in accordance with standard analytics practices

After the retention period expires, we will securely delete or anonymize your personal data.

5. Your Rights Under GDPR

As a data subject under GDPR, you have the following rights:

Right of Access (Article 15 GDPR): You have the right to obtain confirmation as to whether or not personal data concerning you is being processed, and access to that data
Right to Rectification (Article 16 GDPR): You have the right to have inaccurate personal data corrected and incomplete data completed
Right to Erasure (Article 17 GDPR): You have the right to request deletion of your personal data under certain circumstances ("right to be forgotten")
Right to Restrict Processing (Article 18 GDPR): You have the right to request restriction of processing of your personal data
Right to Data Portability (Article 20 GDPR): You have the right to receive your personal data in a structured, commonly used format and transmit it to another controller
Right to Object (Article 21 GDPR): You have the right to object to processing of your personal data based on legitimate interests or for direct marketing purposes
Right to Withdraw Consent (Article 7(3) GDPR): Where processing is based on consent, you have the right to withdraw consent at any time
Right to Lodge a Complaint (Article 77 GDPR): You have the right to lodge a complaint with the Finnish Data Protection Ombudsman (Tietosuojavaltuutettu) if you believe your rights have been violated

To exercise any of these rights, please contact us at orion@filteringenergyi.world. We will respond to your request within one month, as required by GDPR.

6. Cookies

Our website uses cookies to enhance your browsing experience. For detailed information about our use of cookies, please refer to our Cookies Policy.

6. Data Sharing and Third-Party Services

We may share your personal data with the following categories of recipients:

Service Providers: We may share data with trusted service providers who assist us in operating our website and conducting our business (e.g., hosting providers, analytics services)
Legal Authorities: We may disclose data when required by law or to protect our rights and safety
Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the acquiring entity

We ensure that all third-party service providers are GDPR-compliant and have appropriate data protection measures in place. We do not sell your personal data to third parties.

International Transfers: Some of our service providers may be located outside the European Economic Area (EEA). In such cases, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, to protect your data in accordance with GDPR Chapter V.

7. Cookies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic. For detailed information about our use of cookies, including how to manage your cookie preferences, please refer to our Cookies Policy.

8. Children's Privacy

Our website is not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately, and we will take steps to delete such information.

9. Supervisory Authority

If you are not satisfied with our response to your data protection concerns, you have the right to lodge a complaint with the Finnish Data Protection Ombudsman:

Office of the Data Protection Ombudsman
Ratapihantie 9, 6th floor
00520 Helsinki, Finland
Email: tietosuoja@om.fi
Website: tietosuoja.fi

10. Contact Us

If you have questions about this Privacy Policy, wish to exercise your rights under GDPR, or have concerns about how we process your personal data, please contact us:

Email: orion@filteringenergyi.world
Address: Finnoonlaaksontie 7, 02270 Espoo, Finland
Phone: +358 50 597 0031
Contact Page: contact.html

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically to stay informed about how we protect your data.